Mountain Day 2020

Vendor Information

Lost Arts History & Craft Festival

Based on Covid-19 and on review of last year’s successful festival, we are making a number of updates for 2020. Even if you have participated for years please read through these items!

 

Mountain Day will be held on Saturday, October 10th from 10:00 AM to 3:00 PM.

Download the Vendor application here.

Download the Food Vendor application here.

Items for Sale: At Mountain Day, the focus is on arts, crafts, music, and folkways. Items for sale must be primarily handmade or otherwise created by you. Factory-produced merchandise may not be sold. We are happy to discuss your particular products if you have questions. Virginia sales taxes on items sold are the vendor’s responsibility.

Food Vendors (including nonprofits):

a. You may be required to obtain a Health Department Permit, especially if you are serving made-  to-order or hot food. Call the local Health Dept. at 540-463-3185 for more information. Non-profit organizations may sell certain baked goods (cookies, brownies, bread, etc.) without a health permit.

b. Food vendors MUST obtain liability insurance and bring a certificate of insurance.

c. Food vendor booths must meet fire code regulations for tent, canopy, and membrane structure setup.

d. Water is not available. Vendors must bring their own water.

e. Electricity is not available. Please bring your own power source, if needed.

Demonstrations: We love demonstrations! If you have an skill or art/craft process you would like to share, but do not wish to sell any items, you may set up a booth for free. Please fill out the exhibitor application, found here, and note that you are offering demonstrations only.

SpaceSpace size is 10x10 on the street, there will be space between each vendor stall to facilitate social distancing.  You may bring a canopy 10x12 or smaller. All vendors, demonstrators, and entertainers must park off of Magnolia Avenue.  If you need handicapped parking, please let us know. All vendors are responsible for setting up their own booths, tents, displays, etc.  All vendors are responsible for providing their own tables, chairs, canopies, displays, heavy-duty extension cords, money for change and other supplies as needed.  You might also consider bringing your own lunch and other refreshments.

Covid-19 Precautions:

  • Please arrange your products for a “low-touch” experience if possible to limit multiple people touching the same objects, and arrange your tables to create safe distance between you and other festivalgoers. We recognize this can be difficult with crafts!

  • Please wear a face mask if you are able. We plan to have a limited quantity of disposable face masks available for attendees.

  • We will have hand sanitizer available at multiple locations around the festival. You are welcome to bring your own for your table as well

Electricity:  Electricity is not available. Please bring your own power source, if needed.

Fees: 

Vendor Type/Service                                                                                                              Fee

Skill/Craft/History Demonstration -NO items for sale                                                FREE

Non-profit organization - info table OR products for sale                                           $25.00

Product/Service vendor (EXCEPT food vendor)                                                           $40.00

Food vendor (requiring Health Dept permit)                                                                  $75.00

Advertisement Only - Product/Service Vendor                                                            $10.00

Advertisement Only - Nonprofit                                                                                       FREE

Fees offset the cost of promotion, marketing, restrooms, and music. Fees are shared by all vendors. There will be a $35 charge for all returned checks. Fees are non-refundable. Checks must be payable to “Buena Vista Arts Council.”

Hours and set up:  Hours of the festival are 10:00 to 3:00 on Saturday, October 14th.  Set-up opens at 7:00 a.m.  Vendors are to be set up and ready for business by 9:45 a.m.  Vendors are expected to be present for the entire time that the festival is open. No vehicles at all will be permitted in the festival area until 3:00 PM.

Online Vendor Directory

This year some vendors and guests may not be able to make it to the festival in person—so we are creating a way for them to visit you online.

  • Vendors who are not coming in person to the festival can still participate! For product/service vendors who are not coming in person, the fee is $10 to be listed.

  • With your registration form, be sure to provide your website, Facebook page name, and any social media handles (e.g. Twitter/Instagram).

  • We will build an online directory at www.mountainday.org of all vendors who provide this information, linking visitors with your website or social media page. The directory will go live at the beginning of September, and will remain live after the festival in October. Your listing will remain valid until next September, at which point you can register for Mountain Day 2021.

 

This is a rain or shine event.

We have every intention of holding the festival, but if there is a governmental order that prohibits it, we will be forced to cancel. Due to the constantly changing situation, we may be forced to cancel at the last minute due to a governmental order. We will notify all vendors immediately if a decision is made to cancel, and all vendor fees will be refunded 100%. We will not cancel for lack of vendors.

For more information contact the Buena Vista Arts Council at 540-572-0196 or bv.artscouncil@gmail.com.

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