VENDOR INFORMATION

Arts & Crafts Community Festival

Mountain Day will be held on Saturday, October 12th 2024 from 10:00 AM to 4:00 PM. It is a rain or shine event!

Mountain Day is an annual downtown festival held in the beautiful mountain town of Buena Vista, Virginia. A regional tradition, Mountain Day brings thousands of people to enjoy.

Mountain Day 2024 takes place in downtown Buena Vista on Magnolia Avenue between 20th and 22nd Streets. There are large parking areas within close proximity to the event, offering a convenient location for vendors and customers to access vehicles. The event is rain or shine.

The registration Deadline is September 27th, 2024!

All event terms & conditions are found below:

Focus:
Mountain Day focuses on arts, crafts, music, and folkways. We encourage vendors to sell primarily handmade items. The Mountain Day Committee reserves the right to decline any food vendor application not compatible with the objectives of the event. The event also includes informational and nonprofit booths.

Fees:

For Profit Vendor: $50
Nonprofit Vendor: $35

Food Vendor: $75

Demonstration Booth: We accept completed applications for Demonstration Booths. Qualifying demonstrators will have their fee reduced or waived.

Fees offset the cost of promotion, marketing, restrooms, and music.

The Mountain Day Committee reserves the right to reject any vendor applications not consistent with the community and artistic spirit of the event.

Vendor types:

Regular Merchandise Vendor:

For-profit business vendors selling or providing information on goods or services for sale. This includes vendors selling pre-packaged food products.

Nonprofit Vendor:

Nonprofit vendors selling goods or services, or providing information.

Food Vendor:

Virginia State Law requires that food vendors MUST have permanent or Health Department licensure OR a Temporary Food Event (TFE) permit from the Health Department and post it where readily observable. Those who have not obtained this temporary food permit should contact the Rockbridge-Buena Vista-Lexington Health Department (540-463-3185, ext. 4) for food permit information.

Demonstration Booth:
We love demonstrations! If you have a skill or art/craft process you would like to demonstrate, may have your registration fee reduced or waived. Please fill out the exhibitor application, found here, and note that you are offering demonstrations (in addition to sales).

Applications:
All applications should be made with this online form. A payable link will pop up after submitting application.

Any applicants who wish to mail in their application and check for payment must do so by September 22, 2024. Printable application. A $15 late fee will be assessed for applications postmarked after that date. There will be a $35 charge for all returned checks. Fees are non-refundable. Please make checks payable to “Main Street Buena Vista”, our address is 245 W. 21st St., Buena Vista VA 24416.

If you have any issues with this form, please email us at contact@mainstreetbuenavista.org.

Spaces:
Space size is 10x10 on the street. Like with previous years, there will be some space between each vendor stall. You may bring a canopy 10x10 or smaller. Vendors will be notified of their space assignments no later than October 7th, 2023. Spaces are assigned on a first-come, first-served basis. All vendors are responsible for setting up their own booths, tents, displays, etc. All vendors are responsible for providing their own tables, chairs, canopies, displays, money for change and other supplies as needed. No electricity will be provided. You might also consider bringing your own lunch and other refreshments.

Parking:
All vendors, demonstrators, and entertainers must park off of Magnolia Avenue. If you need handicapped parking, please let us know.

Sales Taxes:
Mountain Day sales are between the vendor and the buyer. Mountain Day is not responsible for the collection of Virginia sales tax; that will be the responsibility of the vendor.

Liability:
Mountain Day accepts no responsibility for liability for injury to any vendor or any employee or agent of any vendor while in attendance. Also, Mountain Day accepts no responsibility for the loss or damage of property of any vendor or that of any employee or agent.

Refunds:
No refunds are available for vendor cancelations. There will be no refund of vendor fees if the Mountain Day Committee is forced to cancel the event due to severe weather. The event is rain or shine.

Hours and set up:

Hours of the festival are 10:00 to 4:00 on Saturday, October 12th. Set-up opens at 7:00 a.m. The street will close and all vehicles must be out of the street by 9:30 AM (though you can continue to set up your booth). Festivalgoers will be browsing by this point. Vendors are expected to be remain open until the end of the festival. No vehicles will be permitted into the closed street until 4:00 PM.