VENDOR INFORMATION

Arts & Crafts Community Festival

Mountain Day will be held on Saturday, October 14th 2023 from 10:00 AM to 4:00 PM. It is a rain or shine event!

Online Registration Deadline is September 29th 2023!

Mail-in Registrations Post Marked by September 22nd, 2023!

Mountain Day is an annual downtown festival held in the beautiful mountain town of Buena Vista, Virginia. A regional tradition, Mountain Day brings thousands of people to enjoy.

Mountain Day 2023 is Saturday, October 14th from 10:00 AM to 4:00 PM in downtown Buena Vista on Magnolia Avenue between 20th and 22nd Streets. There are large parking areas within close proximity to the event, offering a convenient location for vendors and customers to access vehicles. The event is rain or shine.

The registration Deadline is September 29th, 2023!

All event terms & conditions are found below:

Focus:
Mountain Day focuses on arts, crafts, music, and folkways. We encourage vendors to sell primarily handmade items. The Mountain Day Committee reserves the right to decline any food vendor application not compatible with the objectives of the event. The event also includes informational and nonprofit booths.

Fees:

Online Marketplace Only Vendor: $15

For Profit Vendor: $50
Nonprofit Vendor: $35

Snack Vendor: $50
Food Vendor: $75

Demonstration Booth: We accept completed applications for Demonstration Booths. Qualifying demonstrators will have their fee reduced or waived.

The Mountain Day Committee reserves the right to reject any vendor applications not consistent with the community and artistic spirit of the event

Vendor types:

Online Marketplace Only:

We are offering an “online marketplace” directory of vendors again this year. All vendors should provide website and social media account information in their application and they will be listed and linked on www.mountainday.org. At the event, we will have QR codes everywhere so event goers can quickly link to the directory from their phone.

For Profit Vendor:

Private business vendors selling goods or services, or providing information.

Nonprofit Vendor:

Nonprofit vendors selling goods or services, or providing information.

Snack Vendors:

Snack vendors are selling one item such as popcorn booth, pretzel boots etc. This definition also applies you are selling prepackaged food and/or food not requiring health department certificate. If you are selling hot/prepared food, you need a food vendor registration and Health Department inspection, see below.

Food Vendor:

Virginia State Law requires that food vendors providing food during temporary events have a current temporary food permit and post it where readily observable. Those who have not obtained this temporary food permit should contact the Rockbridge-Buena Vista-Lexington Health Department (540-463-3185, ext. 4) for food permit information.

Demonstration Booth:
We love demonstrations! If you have a skill or art/craft process you would like to demonstrate, may have your registration fee reduced or waived. Please fill out the exhibitor application, found here, and note that you are offering demonstrations (in addition to sales).

Fees offset the cost of promotion, marketing, restrooms, and music. Fees are shared by all vendors. There will be a $35 charge for all returned checks. Fees are non-refundable. Checks must be payable to “Buena Vista Arts Council.”

Applications:
All applications should be made with this online form. Any applications not submitted via this online form should be postmarked by September 22nd, 2023. A $15 late fee will be assessed for applications postmarked after that date.

Location:
Mountain Day 2023 will take place in downtown Buena Vista on Magnolia Avenue between 20th and 22nd Streets. There are large parking areas within close proximity to the event, offering a convenient location for vendors and customers to access vehicles.

Spaces:
Space size is 10x10 on the street. Like with previous years, there will be some space between each vendor stall. You may bring a canopy 10x10 or smaller. Vendors will be notified of their space assignments no later than October th, 2023. Spaces are assigned on a first-come, first-served basis. All vendors are responsible for setting up their own booths, tents, displays, etc. All vendors are responsible for providing their own tables, chairs, canopies, displays, money for change and other supplies as needed. No electricity will be provided. You might also consider bringing your own lunch and other refreshments.

Parking:
All vendors, demonstrators, and entertainers must park off of Magnolia Avenue. If you need handicapped parking, please let us know.

Sales Taxes:
Mountain Day sales are between the vendor and the buyer. Mountain Day is not responsible for the collection of Virginia sales tax; that will be the responsibility of the vendor.

Liability:
Mountain Day accepts no responsibility for liability for injury to any vendor or any employee or agent of any vendor while in attendance. Also, Mountain Day accepts no responsibility for the loss or damage of property of any vendor or that of any employee or agent.

Refunds:
No refunds are available for vendor cancelations. There will be no refund of vendor fees if the Mountain Day Committee is forced to cancel the event due to severe weather. The event is rain or shine.

If you have any issues with this form, please email us at contact@mainstreetbuenavista.org.

Hours and set up:

Hours of the festival are 10:00 to 4:00 on Saturday, October 14th. Set-up opens at 7:00 a.m. The street will close and all vehicles must be out of the street by 9:30 AM (though you can continue to set up your booth). Festivalgoers will be browsing by this point. Vendors are expected to be remain open until the end of the festival. No vehicles will be permitted into the closed street until 4:00 PM.